Automated Invoice Generation for Limo Companies
Generate professional invoices from completed bookings, export as PDF, send by email, and track payment status — all from within DrivOQ.
DrivOQ's invoicing system lets you turn completed bookings into professional invoices in seconds. Select one or more bookings, and the system generates an invoice with line items pulled from the booking data — including trip amounts, gratuity, taxes, and any custom charges. Invoice numbers follow the format INV-YYMM-XXXX for easy reference.
PDF generation is built in: invoke the PDF action and DrivOQ creates a formatted invoice document, stores it in secure cloud storage, and returns a signed download link. The send-invoice action emails the PDF directly to the client's address on file, with automatic PDF generation if none exists yet.
Invoice status transitions through a defined lifecycle: draft, sent, overdue, and paid. The overdue scanner runs hourly and marks invoices past their due date automatically, then sends configurable reminder emails at intervals you define (for example, 1 day, 7 days, and 14 days after due date). Corporate account batch invoicing lets you generate one invoice per account for any date range in a single action.
What’s included
Related features
Corporate Account Management
Set up corporate accounts with credit limits, payment terms, automatic discounts, and assigned managers for your business clients.
managementClient CRM
Track client preferences, VIP status, saved addresses, booking history, and notes in a built-in CRM designed for ground transport operators.
managementAnalytics Dashboard
Monitor revenue trends, booking volumes, driver performance, and client activity from a single analytics dashboard — with KPI cards and filterable charts.
Frequently asked questions
Can I invoice multiple trips on a single invoice?
Yes. When creating an invoice, you can select multiple bookings. Each booking becomes a line item on the invoice, with amounts, booking types, and dates itemized separately. This is particularly useful for corporate account billing.
How does the overdue invoice scanner work?
The system runs hourly and checks all invoices with status draft or sent that have a due date in the past. These are automatically moved to overdue status. Reminder emails are then sent to the client at configurable intervals after the due date.
Can I record partial payments?
Yes. The payment recording system accepts partial payments and tracks the running balance. Once the total payments equal or exceed the invoice amount, the invoice is automatically marked as paid.
Ready to streamline your operations?
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