Free template
Limo trip sheet template
This free printable trip sheet, also called a run sheet, gives chauffeurs and dispatchers one clean page to record the day's runs by hand. Print it or save it as a PDF, keep a stack in each vehicle, and fill in a row for every trip. The layout below prints in landscape so every column fits, with rows sized to write in comfortably.
| Date | Chauffeur | Vehicle | Client name | Passengers | Pickup time | Pickup location | Drop-off location | Wait time | Tolls and parking | Gratuity | Total fare | Notes |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
Scroll sideways to see every column. On paper the full sheet prints in landscape.
What a trip sheet is, and why operators keep one
A trip sheet is a simple record of every run a chauffeur completes in a shift, filled in as the day goes. It captures the details that turn into an invoice and a paycheck: who drove, which vehicle, the pickup and drop-off, wait time, tolls and parking, gratuity, and the total fare. Keeping one gives you a paper trail to settle any dispute over a charge, reconcile cash and card payments at the end of the day, and check driver hours and mileage against your records. Even after your booking moves online, a trip sheet in each vehicle is a reliable backup when a phone dies or a signal drops.
Run your fleet on DrivOQ
DrivOQ records every trip automatically, so wait time, tolls, gratuity, and the total fare flow straight into invoices and driver pay. Keep the paper sheet as a backup and let the software do the math for one flat monthly price.